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Approved University Records Retention Schedules

Schedule NumberTitleApproval Date (dd/mm/yyyy)
AD1550General Inquiries and Complaints12/03/2012
AD2500University Accounting04/04/2017
AD2570Research Accounting04/04/2017
AD2600Banking04/04/2017
AD2700Taxes04/04/2017
AD2800Internal Audit Services03/04/2015
AD2900Procurement12/04/2015
AD3900Signing Authority Administration12/03/2012
AD4210Departmental Academic Personnel Files12/03/2012
AD4280Staff Contact Information12/03/2012
AD4300Payroll (Financial Services)04/04/2017
AD4410Return to Work and Accommodation04/03/2017
AD4550Pension Administration12/04/2015
AD5400Employment Equity04/08/2015
AD6100Physical Plant Services Operation10/07/2015
AD6200Construction and Engineering Project Management10/07/2015
AD6300Physical Properties Maintenance and Custodial Services10/07/2015
AD6400Real Property Development and Management10/07/2015
AD6600Physical Resources Management10/07/2015
AD6610Fleet Vehicle Management10/07/2015
AD6620Administration of Professional Workwear10/07/2015
AD6700Sustainability10/07/2015
AD6800Parking Services10/07/2015
AD7100Workplace Health and Safety11/07/2012
AD7300Off-Campus Activity Safety11/07/2012
AD8800Web Content Management04/04/2017
AD8900Records Management04/04/2017
AD9250Departmental Record Keeping09/08/2009
EX1250Facilitation of University Policy Development11/01/2015
EX1400Administration of Nomination and Appointment to Governing Bodies11/01/2015
EX1500Board of Trustees11/01/2015
EX2100Senate - Academic Governance11/01/2015
EX2200University Council11/01/2015
EX2500Enrolment Planning01/08/2007
EX3310Cyclical Program Review (CPR)11/07/2012
EX3700Educational Equity04/08/2015
EX4100Legal Services04/04/2017
EX4300Access to Information and Privacy04/04/2017
EX4600Dispute Resolution11/01/2015
OP2200Library Planning and Administration09/09/2011
OP2210Library Collection Development and Management02/09/2009
OP2220Library Reference, Research and Instructional Services02/09/2009
OP2230Library Access Services02/09/2009
OP2280Library Systems08/01/2012
OP2290Library Services for Students with Disabilities08/01/2012
OP2310Archival Collections Management04/04/2017
OP2330Archives Public Services04/04/2017
OP2900Accessibility Planning and Review04/08/2015
OP3100Human Rights04/03/2017
OP4100Student Record - Office of the University Registrar02/09/2009
OP4200Faculty Office Undergraduate Student Record - Faculty of Arts and Science11/05/2013
OP4210Departmental Undergraduate Student Record12/03/2012
OP4400Student Registration12/01/2007
OP4500Student Admission - Undergraduate Programs03/04/2015
OP4600Administration of Student Fees02/09/2009
OP4700Awarding of Scholarships and Bursaries01/08/2007
OP4810Administration of Government Loans01/08/2007
OP4820Administration of Student Line of Credit Program01/08/2007
OP4830Administration of Queen's University Student Short-Term and General Loans01/08/2007
OP4910Student Record - School of Graduate Studies11/07/2012
OP4911Coordination of Recruitment - Graduate Programs11/07/2012
OP4912Student Admissions - Graduate Programs11/07/2012
OP4914Administration of Graduate Student Awards11/07/2012
OP4915Annual Evaluation of Graduate Students11/07/2012
OP4916Thesis Completion11/07/2012
OP4919Departmental Graduate Student Record11/07/2012
OP4950Faculty of Law Student Record12/04/2015
OP4970Post-Graduate Medical Trainee Record01/09/2013
OP4981Teacher Candidate Practicum Placement - Faculty of Education05/03/2007
OP4982Administration of Teacher Candidate Practicum - Faculty of Education05/03/2007
OP4983Administration of Teacher Candidate Alternate Placements - Faculty of Education05/03/2007
OP4984Administration of Teaching Awards - Faculty of Education05/03/2007
OP4985School Board Partnerships Management - Faculty of Education05/03/2007
OP4986Administration of International Teacher Placements - Faculty of Education05/03/2007
OP4987Administration of Career Placements - Faculty of Education05/03/2007
OP4988Management of Career Placement Events - Faculty of Education05/03/2007
OP4989Student Record - Continuing Teacher Education, Faculty of Education10/02/2015
OP5200Student Financial Advising01/08/2007
OP5800Awarding of Degrees01/08/2007
OP6900Student Wellness Services06/06/2012
OP7600International Centre Services11/04/2013
OP7700Legal Aid Services08/02/2015
OP8410Research Grant Management (External Programs)02/09/2009
OP8420Research Grant Management (Internal Programs)02/09/2009
OP8430Research Contract Management06/10/2008
OP8600Research Ethics Administration06/10/2008
OP9500Administration of Student Assessment of Teaching01/08/2007
OP9700Academic Timetable Management01/08/2007
OP9800Organization of Examination Sessions01/08/2007
OP9850Preparation of Examinations04/12/2008
OP9900Academic Calendar Coordination12/01/2007