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Approved University Records Retention Schedules

Schedule NumberTitleApproval Date (dd/mm/yyyy)
AD1550General Inquiries and Complaints15/12/2011
AD2500University Accounting04/04/2017
AD2570Research Accounting04/04/2017
AD2600Banking04/04/2017
AD2700Taxes04/04/2017
AD2800Internal Audit Services04/03/2015
AD2900Procurement16/12/2014
AD3900Signing Authority Administration15/12/2011
AD4210Departmental Academic Personnel Files15/12/2011
AD4280Staff Contact Information15/12/2011
AD4300Payroll (Financial Services)04/04/2017
AD4410Return to Work and Accommodation27/04/2015
AD4550Pension Administration16/12/2014
AD5400Employment Equity08/04/2015
AD6100Physical Plant Services Operation31/10/2013
AD6200Construction and Engineering Project Management31/10/2013
AD6300Physical Properties Maintenance and Custodial Services31/10/2013
AD6400Real Property Development and Management31/10/2013
AD6600Physical Resources Management31/10/2013
AD6610Fleet Vehicle Management31/10/2013
AD6620Administration of Professional Workwear31/10/2013
AD6700Sustainability31/10/2013
AD6800Parking Services31/10/2013
AD7100Workplace Health and Safety07/11/2012
AD7300Off-Campus Activity Safety07/11/2012
AD8800Web Content Management04/04/2017
AD8900Records Management04/04/2017
AD9100General Administration and Operations13/12/2017
AD9250Departmental Record Keeping08/09/2009
EX1250Facilitation of University Policy Development13/11/2014
EX1270Principal's Office Operations13/12/2017
EX1400Administration of Nomination and Appointment to Governing Bodies13/11/2014
EX1500Board of Trustees13/11/2014
EX2100Senate - Academic Governance13/11/2014
EX2200University Council13/11/2014
EX2500Enrolment Planning08/01/2007
EX3310Cyclical Program Review (CPR)07/11/2012
EX3700Educational Equity08/04/2015
EX4100Legal Services04/04/2017
EX4300Access to Information and Privacy04/04/2017
EX4600Dispute Resolution13/11/2014
OP1100Advancement Management18/05/2018
OP1200University Development18/05/2018
OP1300Alumni Relations18/05/2018
OP1400Advancement Services18/05/2018
OP2200Library Planning and Administration21/09/2010
OP2210Library Collection Development and Management09/02/2009
OP2220Library Reference, Research and Instructional Services09/02/2009
OP2230Library Access Services09/02/2009
OP2280Library Systems01/08/2012
OP2290Library Services for Students with Disabilities01/08/2012
OP2310Archival Collections Management04/04/2017
OP2330Archives Public Services04/04/2017
OP2400Campus Security and Emergency Services18/05/2018
OP2900Accessibility Planning and Review08/04/2015
OP3100Human Rights27/04/2015
OP4100Student Record - Office of the University Registrar09/02/2009
OP4200Faculty Office Undergraduate Student Record - Faculty of Arts and Science29/11/2011
OP4210Departmental Undergraduate Student Record15/12/2011
OP4400Student Registration13/12/2006
OP4500Student Admission - Undergraduate Programs04/03/2015
OP4600Administration of Student Fees09/02/2009
OP4700Awarding of Scholarships and Bursaries08/01/2007
OP4810Administration of Government Loans08/01/2007
OP4820Administration of Student Line of Credit Program08/01/2007
OP4830Administration of Queen's University Student Short-Term and General Loans08/01/2007
OP4910Student Record - School of Graduate Studies07/11/2012
OP4911Coordination of Recruitment - Graduate Programs07/11/2012
OP4912Student Admissions - Graduate Programs07/11/2012
OP4914Administration of Graduate Student Awards07/11/2012
OP4915Annual Evaluation of Graduate Students07/11/2012
OP4916Thesis Completion07/11/2012
OP4919Departmental Graduate Student Record07/11/2012
OP4950Faculty of Law Student Record16/12/2014
OP4970Post-Graduate Medical Trainee Record09/01/2013
OP4981Teacher Candidate Practicum Placement - Faculty of Education03/05/2007
OP4982Administration of Teacher Candidate Practicum - Faculty of Education03/05/2007
OP4983Administration of Teacher Candidate Alternate Placements - Faculty of Education03/05/2007
OP4984Administration of Teaching Awards - Faculty of Education03/05/2007
OP4985School Board Partnerships Management - Faculty of Education03/05/2007
OP4986Administration of International Teacher Placements - Faculty of Education03/05/2007
OP4987Administration of Career Placements - Faculty of Education03/05/2007
OP4988Management of Career Placement Events - Faculty of Education03/05/2007
OP4989Student Record - Continuing Teacher Education, Faculty of Education13/12/2017
OP5200Student Financial Advising08/01/2007
OP5800Awarding of Degrees08/01/2007
OP6900Student Wellness Services06/06/2012
OP7600International Centre Services28/11/2011
OP7700Legal Aid Services26/08/2013
OP8410Research Grant Management (External Programs)09/02/2009
OP8420Research Grant Management (Internal Programs)09/02/2009
OP8430Research Contract Management10/06/2008
OP8600Research Ethics Administration18/05/2018
OP8650Research Integrity Administration18/05/2018
OP9500Administration of Student Assessment of Teaching08/01/2007
OP9700Academic Timetable Management08/01/2007
OP9800Organization of Examination Sessions08/01/2007
OP9850Preparation of Examinations12/04/2008
OP9900Academic Calendar Coordination13/12/2006