Queen's University Directory of Records
The Queen's University Directory of Records provides a listing of the types of records held by the University, (as required by the Ontario Freedom of Information and Protection of Privacy Act). The Directory contains short descriptions of the functions carried out at the University and the records that result.
The directory is divided into three main records groups:
- Administrative Records Group - Records that support the “housekeeping” functions common to all university departments and units.
- Executive Records Group - Records of the senior level of management or governance. These records relate to the major strategies and decisions that set the course for the university as an institution within the higher education community.
- Operations Management Records Group - Records that support the unique mandates and operations of the departments and units within the University.
Administrative Records Group
| AD1000 | Communications and Public Relations |
| AD2000/3000 | Financial Management |
| AD4000/5000 | Human Resources Management |
| AD6000 | Physical Resources Management |
| AD7000 | Environmental Health and Safety Management |
| AD8000 | Information Management & Information Technologies |
| AD9000 | Local Administration |
Executive Records Group
| EX1000 | University Governance |
| EX2000/3000 | Academic Governance |
| EX4000 | Legal Issues Management |
Operations Management Records Group
| OP1000 | University Advancement |
| OP2000/3000 | Academic and Community Services |
| OP4000/5000 | Student Records Management |
| OP6000/7000 | Student Services |
| OP8000 | Research Management |
| OP9000 | Teaching and Learning |
The Directory forms an hierarchical structure for the university's Records Retention Schedules, and therefore also serves as as a file classification scheme for the organization of university records in all media. The records retention schedules set limits for the retention of records and delineate accountability for those records. The schedules describe the functions in greater detail at the primary level, and also specific activities or transactions documented at the file (or secondary) level. The DOR is also referred to as the Functional Hierarchy.