| Activity | OP9800 Organization of Examination Sessions |
| Records Series | 44 - Remote Proctoring Test-taker Profile Data - Proctortrack |
| OPR | Academic Units as determined by Academic Departments, Faculties, or Schools |
| Description | Records consist of test-taker profile data (e.g. name, facial scan, photo ID, phone number). |
| Retention Trigger | Test-taker profile created. |
| Total Retention | 1 year |
| Final Action | DP/D |
| Disposition Plan | Profile data will be held for up to 365 days after which it will be purged. Queen’s has the right to request destruction of profile data at any time prior to the scheduled purge date. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025