| Activity | OP5700 Student Non-academic Misconduct Administration |
| Records Series | 34 - Residence NAM Cases |
| OPR | Residence Life |
| Description | Records consist of case files of non-academic misconduct that occurs in university residences or that is otherwise subject to Residence Community Standards, with the exception of “Level Three” misconduct cases which are to be referred to NAMIO. |
| Retention Trigger | The end of the academic year in which a case is closed. |
| Total Retention | 7 years |
| Final Action | DP/D |
| Disposition Plan | If there is no finding or the case is informally resolved, keep the files for one year after retention trigger, then destroy. If there is a finding, keep the files for seven years after retention trigger, then destroy. In some cases, records may be kept longer at the discretion of case managers. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Saturday, Apr 20 2024