| Activity | OP5700 Student Non-academic Misconduct Administration |
| Records Series | 31 - Non-Academic Misconduct Cases - General |
| OPR | Non-Academic Misconduct Intake Office (NAMIO) |
| Description | Records consist of case files of non-academic misconduct (other than sexual misconduct) by a student or group of students reported to NAMIO. Include incident reports, referral forms, case reports, decisions, informal resolution agreements, final reports (if applicable), case records database and communications to students. |
| Retention Trigger | The end of the academic year in which a case is closed. |
| Total Retention | 7 years |
| Final Action | DP/D |
| Disposition Plan | If there is no finding of non-academic misconduct, keep the files for one year after retention trigger, then destroy. If there is a finding of non-academic misconduct, keep the files for seven years after retention trigger, then destroy. In some cases, records may be kept longer at the discretion of case managers. |
| Retention Rationale | Procedure Under The Queen's University Student Code of Conduct Sep. 1, 2018Appendix B: 3a - the Student Conduct Office will maintain all Case Records and related documentation for a minimum period of 7 years following the date of decision in the case. Specific Case Records may be retained for a longer period. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Dec 26 2024