| Activity | OP4210 Departmental Undergraduate Student Record |
| Records Series | 30 - Academic Progress |
| OPR | Faculty, Department or Academic Unit |
| Description | Records consist of the departmental student file including marks, transcripts, credit transfers, contact information, material relating to discipline. |
| Retention Trigger | Student graduates or four years with no activity on file. |
| Total Retention | 1 year |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024