| Activity | OP3150 Harassment and Discrimination Reporting and Response |
| Records Series | 31 - Harassment and Discrimination Intake Files (General) |
| OPR | Office of Vice-Principal (Culture, Equity, and Inclusion) |
| Description | Records consist of the completed form of complaint or report of the incident, all material collected or created by the Intake Assessment Team related to the complaint or report, the referral document shared with the Receiving Offices (if applicable), VP report for systemic discrimination cases (if applicable), relevant documentation submitted by the reporter/complainant, and an investigation report (if applicable), summary of early resolution, and summary of findings and outcomes from a formal complaint created by the receiving offices (if applicable). |
| Retention Trigger | Case closed by Vice-Principal (Culture, Equity, and Inclusion). |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024