Oct 2, 2020 10:15 am
ActivityOP3150 Harassment and Discrimination Reporting and Response
Records Series

31 - Harassment and Discrimination Intake Files (General)

OPROffice of Vice-Principal (Culture, Equity, and Inclusion)
DescriptionRecords consist of the completed form of complaint or report of the incident, all material collected or created by the Intake Assessment Team related to the complaint or report, the referral document shared with the Receiving Offices (if applicable), VP report for systemic discrimination cases (if applicable), relevant documentation submitted by the reporter/complainant, and an investigation report (if applicable), summary of early resolution, and summary of findings and outcomes from a formal complaint created by the receiving offices (if applicable).
Retention TriggerCase closed by Vice-Principal (Culture, Equity, and Inclusion).
Total Retention 7 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024