| Activity | OP3100 Human Rights and Equity |
| Records Series | 36 - Tri-Awards Files |
| OPR | Human Rights and Equity Office |
| Description | Records documenting the selection of the recipients of Queen's Employment Equity Award, Human Rights Initiatives Award and Steve Cutway Accessibility Award. Records consist of nomination packages, selection committee records (if available) and winner lists and citation. |
| Retention Trigger | CY |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | Transfer recipient lists and citations to the Archives. The rest of the records to be destroyed at the end of the retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Apr 19 2024