| Activity | EX4700 Fraud Reporting and Response |
| Records Series | 32 - Fraud Reporting and Response Files (Anonymous) |
| OPR | Internal Audit Department |
| Description | Records consist of reports and accompanying documents submitted through anonymous reporting mechanism and investigation files. |
| Retention Trigger | Case closed. |
| Total Retention | 7 years |
| Final Action | DP/D |
| Disposition Plan | Fraud reports stored in third-party anonymous reporting systems will be removed after two years. Local copies will be kept for seven years then destroyed. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024