| Activity | EX4300 Access to Information and Privacy |
| Records Series | 34 - Privacy Impact Assessments |
| OPR | Department/Unit |
| Description | Records documenting the university’s privacy impact assessments (PIAs), which evaluate the potential impact of university projects, policies, or systems on individuals’ privacy. It encompasses PIA reports, risk assessments, mitigation strategies, and recommendations for addressing privacy concerns. Records may also include consultations with stakeholders, legal advisors, or privacy experts. |
| Retention Trigger | Activity concluded. |
| Total Retention | 10 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Sunday, May 25 2025