| Activity | EX4300 Access to Information and Privacy |
| Records Series | 32 - Privacy Breaches or Complaints |
| OPR | Department/Unit |
| Description | Records documenting incidents or alleged incidents involving breaches of personal information, as well as complaints about privacy violations. It encompasses reports of breaches, investigation records, corrective action plans, and any communications with affected individuals, regulatory bodies, or legal authorities. Records may also include resolutions, notifications, and follow-up actions taken to address and prevent future breaches. |
| Retention Trigger | Case closed. |
| Total Retention | 10 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025