Oct 2, 2020 10:15 am
ActivityEX4300 Access to Information and Privacy
Records Series

31 - Access Request and Appeal Files

OPRRecords Management and Privacy Office
DescriptionRecords documenting processing of formal access requests for general and personal information in accordance with FIPPA and PHIPA, including access request forms, correspondence, copies of responsive records, notice of mediation, mediator's report, notice of adjudication, IPC orders or IPC disposition of the appeal.
Retention TriggerRequests processed and appeal period completed or expired.
Total Retention 5 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024