| Activity | EX4300 Access to Information and Privacy |
| Records Series | 31 - Access to Information Requests |
| OPR | Department/Unit |
| Description | Records documenting processing of formal access requests for general and personal information in accordance with applicable freedom of information laws, such as FIPPA and PHIPA, including access request forms, correspondence, copies of responsive records, notices of appeal, regulatory body orders or disposition of the appeal. Also includes informal processing of external legal requests for information on behalf of clients. |
| Retention Trigger | Case closed. |
| Total Retention | 5 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025