| Activity | EX4300 Access to Information and Privacy |
| Records Series | 31 - Access Request and Appeal Files |
| OPR | Records Management and Privacy Office |
| Description | Records documenting processing of formal access requests for general and personal information in accordance with FIPPA and PHIPA, including access request forms, correspondence, copies of responsive records, notice of mediation, mediator's report, notice of adjudication, IPC orders or IPC disposition of the appeal. |
| Retention Trigger | Requests processed and appeal period completed or expired. |
| Total Retention | 5 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Saturday, Sep 14 2024