Oct 2, 2020 10:15 am
ActivityOP9800 Organization of Examination Sessions
Records Series

31 - Exam Conflict / Special Arrangements Files

OPRExams Office
DescriptionRecords consist of documentation of exam conflicts, correspondence, accommodation information relevant to students, reports regarding incidents that occurred in the exam venue, etc. Records may exist in the accommodation management system, email system, and other repositories.
Retention TriggerAY
Total Retention 4 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024