Oct 2, 2020 10:15 am
ActivityOP4914 Administration of Graduate Student Awards
Records Series

30 - Administration of Application for External Awards

OPRSchool of Graduate Studies and Postdoctoral Affairs
DescriptionRecords consist of application files.
Retention TriggerCompetition files closed (detail see other notes in parent page).
Total Retention 1 year
Final ActionDP
Disposition PlanSuccessful candidates files are to be transferred to external award agencies. A list of successful candidates to be transferred to the Archives. Unsuccessful candidates files to be destroyed at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

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