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ActivityOP4914 Administration of Graduate Student Awards
Records Series30 - Administration of Application for External Awards
OPRSchool of Graduate Studies
Retention TriggerCompetition files closed (detail see endnotes).
Total Retention (years)1
Final ActionDP
Disposition PlanSuccessful candidates files are to be transferred to external award agencies. A list of successful candidates to be transferred to the Archives. Unsuccessful candidates files to be destroyed at the end of the retention.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Sep 16 2021