Oct 2, 2020 10:15 am
ActivityOP4200 Faculty Office Undergraduate Student Record - Faculty of Arts and Science
Records Series

31 - Sanctioned Student Files

OPRFaculty of Arts and Science
DescriptionUsed for student academic progress files, which contain academic sanctions and/or academic appeals. The file may be destroyed before the event trigger at the discretion of the Associate Dean of Studies.
Retention TriggerTen years following date of student graduation, last registration or expiry of any requirement to withdraw, whichever is latest.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024