| Activity | OP3100 Human Rights |
| Records Series | 31 - Human Rights Advisory Services Files |
| OPR | Human Rights Office |
| Description | Records documenting the advisory service provided by the Human Rights Office. Example documents: First Contact Information Form, notes, settlement letter, data management system. |
| Retention Trigger | File closed or formal hearing is initiated. |
| Active (years) | 5 |
| Semi-Active (years) | 0 |
| Final Action | DP/AR |
| Disposition Plan | At the end of the retention, any file related to a formal complaint dealt with by the Harassment/Discrimination Complaint Board (See OP3100-33) will be transferred to the archives. All other files will be destroyed. |
| Retention Rationale | |
| PIB | PIB |
| Vital Records |
This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Monday, Feb 18 2019