Queen's University Archives

Queen's University
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Queen's University


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ActivityEX4300 Access to Information and Privacy
Records Series32 - Privacy Breaches and Complaints Case Files
OPRRecords Management and Privacy Office and Departments / Units
DescriptionRecords consist of privacy breach report forms, notifications, prevention plans, and correspondence.
Retention TriggerCase closed.
Active (years)10
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanAt the end of the retention, files of cases that were reported to Ontario's Information and Privacy Commissioner are to be transferred to the Archives. All other records are to be destroyed.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019