Queen's University Archives

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ActivityEX4300 Access to Information and Privacy
Records Series31 - Access Request and Appeal Files
OPRRecords Management and Privacy Office
DescriptionRecords documenting processing of formal access requests for general and personal information in accordance with FIPPA and PHIPA, including access request forms, correspondence, copies of responsive records, notice of mediation, mediator's report, notice of adjudication, IPC orders or IPC disposition of the appeal.
Retention TriggerRequests processed and appeal period completed or expired.
Active (years)5
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanAt the end of the retention, records of appeals concerning requests for general information are to be transferred to the Archives. All other records are to be destroyed.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Nov 11 2019