Oct 2, 2020 10:15 am
ActivityAD4215 Departmental Casual Staff and Volunteer Files
Records Series

31 - Departmental Casual Employee Files

DescriptionRecords consist of employment agreements / contracts (including beginning and ending dates and pay information) and list of responsibilities of casual employees (full-time, 4 weeks to 4 months).
Example documents: letters of appointment, documentation of termination of employment, performance reviews, annual reports
Retention TriggerContract expires.
Total Retention 7 years
Final ActionD
Disposition Plan
Retention Rationale

Income Tax Act (R.S.C., 1985, c. 1 (5th Supp.)) s.230 (4)(b)

requires all other records and books of account referred to in this section, together with every account and voucher necessary to verify the information contained therein, until the expiration of six years from the end of the last taxation year to which the records and books of account relate.

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024