Oct 2, 2020 10:15 am
ActivityOP9900 Academic Calendar Coordination
Records Series

40 - Online Calendar Database

OPRUniversity Registrar
Retention TriggerAY
Total Retention 9 years
Final ActionDP/AR
Disposition PlanCalendars remain online for 9 years, and then archived on the file server for eventual transfer to the Archives. Online calendars should be captured in their entirety on a reliable media for transfer to the Archives.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024