| Activity | OP9800 Organization of Examination Sessions |
| Records Series | 41 - Remote Proctoring Exam Data - Examity |
| OPR | Academic Units as determined by Academic Departments, Faculties, or Schools |
| Description | Records consist of recordings generated from exam and identity verification sessions that are stored on Examity. Video recordings created by Examity may constitute important evidence to determine if there was a departure from academic integrity. A copy of the video may be downloaded for investigation purposes, use OP5600. |
| Retention Trigger | Exam(s) completed by students. |
| Total Retention | 1 year |
| Final Action | DP/D |
| Disposition Plan | Exam data for a given exam and identity verification session stored for 60 days after the exam. Recordings flagged for a potential departure from academic integrity will be retained on the proctoring platforms for twelve months. Queen’s can request permanent deletion of exam recordings at any time prior to the scheduled purge date. After these time periods have passed, recordings are permanently deleted. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Apr 25 2024