Oct 2, 2020 10:15 am
ActivityOP9200 Academic Course Administration
Records Series

40 - Learning Management System User Profiles

OPRCentre for Teaching and Learning
DescriptionRecords consist of users’ profile pictures, social network information, phone numbers, education, work history and other voluntarily submitted information.
Retention TriggerLast activity recorded in the system.
Total Retention 5 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024