Oct 2, 2020 10:15 am
ActivityOP9200 Academic Course Administration
Records Series

37 - Class Video Recordings

OPROriginating Academic Units
DescriptionRecords consist of video recordings made of classes where students' names or faces are visible, or where students contribute to class discussion or presentation.
Retention TriggerAY
Total Retention 1 year
Final ActionDP/D
Disposition PlanVideo recordings will be destroyed at the end of the retention. Video recordings may be retained by instructor if no student information is included.
Retention Rationale

Freedom of Information and Protection of Privacy Act, Regulation 460 s.5(1)

An institution that uses personal information shall retain the information for at least one year after use.

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024