Oct 2, 2020 10:15 am
ActivityOP9200 Academic Course Administration
Records Series

34 - Class Lists

OPROriginating Academic Units
DescriptionRecords consist of a list of all class members of each class, including students, instructors and teaching assistants. Includes profile photo, name, email address, student ID, net ID, role, the date of last access.
Retention TriggerAY
Total Retention 5 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

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