Oct 2, 2020 10:15 am
ActivityOP9200 Academic Course Administration
Records Series

32 - Course Files for Professional Programs Subject to Accreditation

OPRCentre for Teaching and Learning is the OPR for centralized Learning Management Systems. Originating Academic Unit is the OPR for other systems.
DescriptionRecords consist of course materials for courses subject to accreditation, shared with students via a Learning Management System or by other means, including course outlines, handouts, lecture notes, videos, assignments, tests, surveys, and web resources.
Retention TriggerSubsequent accreditation review completed.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/D
Disposition PlanCourse files will be removed from a learning management system at the end of the retention. Course files may be retained by instructor.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Friday, Mar 24 2023