| Activity | OP9200 Academic Course Administration |
| Records Series | 32 - Course Files for Professional Programs Subject to Accreditation |
| OPR | Centre for Teaching and Learning is the OPR for centralized Learning Management Systems. Originating Academic Unit is the OPR for other systems. |
| Description | Records consist of course materials for courses subject to accreditation, shared with students via a Learning Management System or by other means, including course outlines, handouts, lecture notes, videos, assignments, tests, surveys, and web resources. |
| Retention Trigger | Subsequent accreditation review completed. |
| Total Retention | Immediately perform final action and disposition plan (if available). |
| Final Action | DP/D |
| Disposition Plan | Course files will be removed from a learning management system at the end of the retention. Course files may be retained by instructor. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024