Oct 2, 2020 10:15 am
ActivityOP9200 Academic Course Administration
Records Series

31 - Course Files

OPRCentre for Teaching and Learning is the OPR for centralized Learning Management Systems. Originating Academic Unit is the OPR for other systems.
DescriptionRecords consist of course materials shared with students via a Learning Management System or by other means, including course outlines, handouts, lecture notes, pre-recorded videos, assignments, tests, surveys, and web resources.
Retention TriggerCourse completed.
Total Retention 5 years
Final ActionDP/D
Disposition PlanCourse files will be removed from system at the end of the retention. Course files may be retained by instructor.

Use OP9200-32 for professional degree programs which are subject to accreditation by professional bodies at the provincial, Canadian or international levels.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024