Oct 2, 2020 10:15 am
ActivityOP7600 International Centre Services
Records Series

33 - Emergency Support Program Files

OPRQueen's University International Centre
DescriptionRecords consist of emergency contact numbers for students/staff travelling abroad.
Retention TriggerStudent/staff returns from visit or sojourn abroad, and no emergency occurred.
Total Retention 1 year
Final ActionDP/D
Disposition PlanRecords kept where there was no occurrence of an emergency or any incident may be destroyed one year after the student/staff returns. Records where an emergency or other incident occurred become Student/Staff Incident Abroad Files - OP7600-34.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024