Oct 2, 2020 10:15 am
ActivityOP7400 University Rector Services
Records Series

34 - Communication Files

OPROffice of the Rector
DescriptionRecords consist of communications files between the Office of the Rector and various groups or individuals on and off campus which do not fit in with any other records series in this schedule.
Retention TriggerAY
Total Retention 4 years
Final ActionDP/AR
Disposition PlanAt the end of the four year retention, selected material to be transferred to the Archives according to agreed upon criteria. Any records not transferred are to be permanently destroyed/deleted if there is no activities on file for four years.
Retention Rationale
Retention based on anticipated operational use.
Vital RecordsYes

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024