| Activity | OP7400 University Rector Services |
| Records Series | 34 - Communication Files |
| OPR | Office of the Rector |
| Description | Records consist of communications files between the Office of the Rector and various groups or individuals on and off campus which do not fit in with any other records series in this schedule. |
| Retention Trigger | AY |
| Total Retention | 4 years |
| Final Action | DP/AR |
| Disposition Plan | At the end of the four year retention, selected material to be transferred to the Archives according to agreed upon criteria. Any records not transferred are to be permanently destroyed/deleted if there is no activities on file for four years. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records | Yes |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Saturday, Nov 23 2024