Oct 2, 2020 10:15 am
ActivityOP7400 University Rector Services
Records Series

32 - Ceremonial Service Files

OPROffice of the Rector
DescriptionRecords consist of speeches and other writings (if available) created for ceremonies attended by University Rector, such as convocations.
Retention TriggerAY
Total Retention 4 years
Final ActionAR
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Friday, Mar 1 2024