Oct 2, 2020 10:15 am
ActivityOP7400 University Rector Services
Records Series

31 - Student Advising Files

OPROffice of the Rector
DescriptionRecords consist of confidential advising files, including session notes, referrals, recommendations, records of required disclosure.
Retention TriggerLast activity recorded on file.
Total Retention 4 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jul 18 2024