Oct 2, 2020 10:15 am
ActivityOP6950 Services for Women Students
Records Series

31 - Ban Righ Centre User Database

OPRDirector, Ban Righ Centre
DescriptionRecords consist of information of current student users and non-student users (prospective students, staff members and community members) in a user database and annual Ban Righ Centre registration forms. Information collected includes name, Queen's email address, other email address, phone number, student number (if available), education information, demographic information, and number of children.
Retention TriggerUser requests removal, death of user, or data become 50 years old, whichever happens first.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/D
Disposition PlanDestroy or delete registration forms once data were entered into the user database. Remove user information from the database at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Thursday, Jun 20 2024