| Activity | OP6800 Community Housing Services |
| Records Series | 33 - Landlord Contract Program |
| OPR | Community Housing |
| Description | Records documenting liaison with landlords and the management of special agreements between certain landlords and Queen’s University, and required annual inspections of such properties. Records consist of, but are not limit to, application forms, Queen's University Landlord Agreements, Queen’s Landlord Agreement Tenant Consent Forms, Notification for Removal of Rental Unit Membership Forms, inspection forms and correspondence with landlords and tenants. |
| Retention Trigger | The end of the fiscal year or any legal issues are resolved, whichever occurred last. |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Saturday, Apr 20 2024