| Activity | OP5700 Student Non-academic Misconduct Administration |
| Records Series | 30 - Student Conduct Regulatory Documentation |
| OPR | University Secretariat and Student Affairs |
| Description | Records consist of draft and final version of student conduct regulatory documentation, such as Queen’s University Student Code of Conduct, Residence Community Standards, and Student-Athlete Guidelines for Behaviour. |
| Retention Trigger | Superseded date. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | At the end of the retention period, transfer one copy of the published version to the Archives; destroy all other materials. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025