Oct 2, 2020 10:15 am
ActivityOP5600 Academic Integrity and Academic Appeals
Records Series

33 - Academic Appeal, Faculty Board

OPRFaculty Board
DescriptionRecords documenting academic appeals made by students to a faculty or school level decision-making body regarding academic decisions, evaluations, or other academic-related matters. It encompasses appeal forms, supporting documentation, committee reviews, meeting minutes, and final decisions or outcomes. Records may also include correspondence between the faculty members, academic departments, and the appeals committee.
Retention TriggerCase closed.
Total Retention Check Final Action and Disposition Plan (if available).
Final ActionDP/D
Disposition PlanIf outcome = Level I Departure from Academic Integrity, destroy records 5 years after case closed.

If outcome = Level II Departure from Academic Integrity, destroy records 10 years after case closed.
Retention Rationale

Academic Integrity Procedures 1.7 Level I Departure from Academic Integrity

When there is a finding of a departure from academic integrity categorized as Level I, the Faculty/School AI Administrator must create and maintain a file. Information in such files may only be released as permitted or required by these Procedures or when there is a future finding with respect to the same student. These records are destroyed upon the student’s graduation.

Academic Integrity Procedures 1.7 Level II Departure from Academic Integrity

When there is a finding of a departure from academic integrity categorized as Level II, the Faculty/School AI Administrator must ensure that the relevant documents are added to the Official File established for the student in the Faculty/School Office. Such information may only be released as permitted or required by these Procedures or by other University regulations, or with the student’s consent. These records are destroyed 10 years after the student’s graduation.

PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous Overwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • P = Permanent
  • PIB = Personal Information Bank

Printed on Monday, Mar 31 2025