| Activity | OP4970 Post-Graduate Medical Trainee Record |
| Records Series | 34 - Active Trainee Files (Program) |
| OPR | PGME Program Offices |
| Description | Records consist of residents' and fellows' academic history information that is managed by a PGME program. Includes but is not limited to general correspondence about the program, rotation and alternative learning experience schedules, authorized absences, physician medical leave notes, application for financial aid, past contact details, work schedules, schedule and vacation requests, other records relevant to training or registration. |
| Retention Trigger | Trainee departs Queen's program. |
| Total Retention | 2 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.4Unless this Act provides otherwise, a proceeding shall not be commenced in respect of a claim after the second anniversary of the day on which the claim was discovered. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024