Oct 2, 2020 10:15 am
ActivityOP4970 Post-Graduate Medical Trainee Record
Records Series

33 - Elective Trainees' Files

OPRPost-Graduate Medical Education
DescriptionRecords consist of files of non-Queen's-enrolled medical trainees who are completing electives at Queen's. Includes but is not limited to the application form, letters of good standing, approval letters from the home and receiving institution, a letter of appointment (as applicable), and correspondence.
Retention TriggerTrainee departs Queen's program.
Total Retention 2 years
Final ActionD
Disposition Plan
Retention Rationale

Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.4

Unless this Act provides otherwise, a proceeding shall not be commenced in respect of a claim after the second anniversary of the day on which the claim was discovered.

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024