| Activity | OP4914 Administration of Graduate Student Awards |
| Records Series | 31 - Departmental Internal Awards |
| OPR | Faculty, Department or Academic Unit and School of Graduate Studies and Postdoctoral Affairs |
| Description | Records consist of application package, memo. |
| Retention Trigger | Competition files closed (detail see other notes in parent page). |
| Total Retention | Immediately perform final action and disposition plan (if available). |
| Final Action | DP/AR |
| Disposition Plan | Lists of successful candidates, or reports of awards are sent to the Archives, records of the selection to be destroyed at the end of the retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Oct 10 2024