| Activity | OP4914 Administration of Graduate Student Awards |
| Records Series | 30 - Administration of Application for External Awards |
| OPR | School of Graduate Studies and Postdoctoral Affairs |
| Description | Records consist of application files. |
| Retention Trigger | Competition files closed (detail see other notes in parent page). |
| Total Retention | 1 year |
| Final Action | DP |
| Disposition Plan | Successful candidates files are to be transferred to external award agencies. A list of successful candidates to be transferred to the Archives. Unsuccessful candidates files to be destroyed at the end of the retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024