Oct 2, 2020 10:15 am
ActivityOP4912 Student Admissions - Graduate Programs
Records Series

31 - Departmental Admissions Files

OPRFaculty, Department or Academic Unit
DescriptionRecords are duplicates of School of Graduate Studies and Postdoctoral Affairs' online application system. Records exist in both paper format and electronic format.
Retention TriggerDecisions regarding admission recommendation submitted to SGS.
Total Retention 1 year
Final ActionD
Disposition PlanRecords to be destroyed one year after recommendation decision submitted to the School of Graduate Studies and Postdoctoral Affairs.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

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