| Activity | OP4912 Student Admissions - Graduate Programs |
| Records Series | 31 - Departmental Admissions Files |
| OPR | Faculty, Department or Academic Unit |
| Description | Records are duplicates of School of Graduate Studies and Postdoctoral Affairs' online application system. Records exist in both paper format and electronic format. |
| Retention Trigger | Decisions regarding admission recommendation submitted to SGS. |
| Total Retention | 1 year |
| Final Action | D |
| Disposition Plan | Records to be destroyed one year after recommendation decision submitted to the School of Graduate Studies and Postdoctoral Affairs. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Oct 10 2024