Oct 2, 2020 10:15 am
ActivityOP4911 Coordination of Recruitment - Graduate Programs
Records Series

31 - Graduate Program Promotional Files

OPRSchool of Graduate Studies and Postdoctoral Affairs
DescriptionRecords consist of promotional materials that used for graduate fairs, advertising and other promotional activities for Queen's graduate programs. Include both general materials and program-specific materials.
Retention TriggerInformation becomes superseded or obsolete.
Total Retention 3 years
Final ActionAR
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024