| Activity | OP4800 Student Awards - Faculty or School |
| Records Series | 31 - Selection of Faculty/School/Unit Student Awards Recipients |
| OPR | Department/Unit |
| Description | Records consist of application forms, cover letters, resumes, letters of reference, and other supporting material, awards committee documents, decisions, recipient lists, and so on. |
| Retention Trigger | Activity concluded. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | At the end of the retention period, transfer recipient list and recipient citation (if available) to the Archives; destroy all other materials. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025