This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

GLOSSARY

• AR = Transfer to Archives
• AY = End of Academic Year
• CO = Continuous OVerwrite
• CY = End of Calendar Year
• D = Destroy / Delete
• DP = Special Disposition Plan
• FY = End of Fiscal Year
• OPR = Office of Primary Responsibility
• PIB = Personal Information Bank