Oct 2, 2020 10:15 am
ActivityOP4100 Student Record - Office of the University Registrar
Records Series

40 - Change of Name

OPRUniversity Registrar
DescriptionRecords include change of name forms, and copies of accepted documentation.
Retention TriggerChange of name form received, approved, and entered into the system.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/AR
Disposition PlanPaper forms and other related paper records to be retained for AY+1 years, and then destroyed. Electronic records to be transferred to the archives on a regular basis decided by the registrar office and the archives.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Thursday, Jun 20 2024