Oct 2, 2020 10:15 am
ActivityOP4100 Student Record - Office of the University Registrar
Records Series

36 - Academic Standings

OPRUniversity Registrar
DescriptionRecords consist of academic standings submitted to the OUR.
Retention TriggerResults of academic standings received by the OUR.
Total Retention 20 years
Final ActionDP/D
Disposition PlanRecords to be retained in electronic format according to the schedule. Related paper records to be retained for ET+4 years, and then destroyed.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Thursday, Jun 20 2024