Oct 2, 2020 10:15 am
ActivityOP4100 Student Record - Office of the University Registrar
Records Series

35 - Academic Record

OPRUniversity Registrar
DescriptionRecords consist of, but not limited to, all courses and course weights, sessions, terms, academic years, degree programs, transfer credits (external), academic plans, distinctions, degrees awarded.

Final marks see OP4100-38.
Retention TriggerData entered into the system.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/AR
Disposition PlanRelated paper records to be retained for AY +1 year, and then destroyed. Electronic records to be transferred to the archives on a regular basis decided by the Office of the University Registrar and the archives.
Retention Rationale
Retention based on anticipated operational use.
Vital RecordsYes

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024