| Activity | OP4100 Student Record - Office of the University Registrar |
| Records Series | 34 - Email Contact Information |
| OPR | Information Technology Services |
| Description | Records consist of Queen's University email addresses, NetID, and PIN Number. |
| Retention Trigger | Student no longer registered. |
| Total Retention | 1 year |
| Final Action | DP |
| Disposition Plan | Disposition Plans: IT Services terminates a student's email account within the year of him/her not being registered as a student. The email account information is removed by IT services from the PeopleSoft Student System once a year if the student is not registered at the time. The OUR does not collect non-Queen's email addresses from students. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Tuesday, Dec 3 2024