Oct 2, 2020 10:15 am
ActivityOP4100 Student Record - Office of the University Registrar
Records Series

34 - Email Contact Information

OPRInformation Technology Services
DescriptionRecords consist of Queen's University email addresses, NetID, and PIN Number.
Retention TriggerStudent no longer registered.
Total Retention 1 year
Final ActionDP
Disposition PlanDisposition Plans: IT Services terminates a student's email account within the year of him/her not being registered as a student. The email account information is removed by IT services from the PeopleSoft Student System once a year if the student is not registered at the time.

The OUR does not collect non-Queen's email addresses from students.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024