Oct 2, 2020 10:15 am
ActivityOP3515 Rehabilitation Services at the Health Hub
Records Series

30 - Patient Files - Rehabilitation Services at the Health Hub

OPRSchool of Rehabilitation Therapy
DescriptionRecords consist of patient files in any media or format (e.g., paper, electronic) documenting rehabilitation services at the Health Hub.
Retention TriggerLast activity recorded on file, or the day on which the patient reached or would have reached 18 years of age, whichever is later.
Total Retention 15 years
Final ActionDP/D
Disposition PlanPatient files involving sexual violence and/or sexual misconduct, which is defined in the "no limitation period" clauses in Ontario's Limitations Act, will be kept for 99 years after the retention trigger, then be destroyed. The rest of the files to be destroyed 15 years after the retention trigger.
Retention Rationale

Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.16 (1)

There is no limitation period in respect of a proceeding based on a sexual assault.

Policies of Governing Bodies of Health Hub Practitioners

Physicians, registered physiotherapists and occupational therapists are governed by the College of Physicians and Surgeons of Ontario, the College of Physiotherapists of Ontario and the College of Occupational Therapists of Ontario. All of them recommend keeping patient records for at least 7 or 10 years from the latter of the date of the last entry or the date on which the patient became or would have become 18 years old. However, the Rehabilitation Services at the Health Hub retains its records in alignment with other health professionals, pursuant to the Limitations Act s.15 (2) - No proceeding shall be commenced in respect of any claim after the 15th anniversary of the day on which the act or omission on which the claim is based took place.

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024