| Activity | OP3500 Health Care Services - Queen’s Family Health Team |
| Records Series | 30 - QFHT Patient Files |
| OPR | Department of Family Medicine |
| Description | Records documenting files of patients who use services at QFHT. Also includes data in Electronic Medical Records systems. |
| Retention Trigger | Last activity recorded on file, or the day on which the patient reached or would have reached 18 years of age, whichever is later. |
| Total Retention | 15 years |
| Final Action | DP/D |
| Disposition Plan | Patient files involving sexual violence and/or sexual misconduct, which is defined in the "no limitation period" clauses in Ontario's Limitations Act, will be kept for 99 years after the retention trigger, then be destroyed. The rest of the files to be destroyed 15 years after the retention trigger. |
| Retention Rationale | Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.16 (1)There is no limitation period in respect of a proceeding based on a sexual assault. The College of Physicians and Surgeons of Ontario Medical Records Management PolicyThe College of Physicians and Surgeons of Ontario Medical Records Management Policy states that physicians must ensure medical records are retained for a minimum of the following time periods: |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Tuesday, Dec 3 2024