Oct 2, 2020 10:15 am
ActivityOP3300 Ombuds Services
Records Series

31 - Office of the University Ombudsperson Intake Files

OPROffice of the University Ombudsperson
DescriptionRecords consist of inquiries and responses.
Retention TriggerThe end of the calendar year in which last activity was recorded on file.
Total Retention 2 years
Final ActionDP/D
Disposition PlanIntake files involving sexual violence and/or sexual misconduct will be kept for 99 years after the retention trigger, then be destroyed. All other files to be destroyed two years after the retention trigger.
Retention Rationale

Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.16 (1)

There is no limitation period in respect of a proceeding based on a sexual assault.

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024