Oct 2, 2020 10:15 am
ActivityOP2730 Administration of Student-athlete Information
Records Series

35 - Eligibility Certificates

OPRAthletics and Recreation
DescriptionRecords consist of eligibility certificates posted on Queen's University Athletics and Recreation official web site showing student-athletes who are eligible to participate in OUA and/or U Sports conference competition on behalf of Queen's University (or non-conference competition if there is no formal conference schedule for that sport at Queen's).
Retention TriggerLast activity recorded in the Athlete Information Management System.
Total Retention 10 years
Final ActionDP/D
Disposition PlanDelete certificates from Queen's University Athletics and Recreation official web site one year after the current academic year. Signed paper copy to be destroyed ten years after the retention trigger.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024